Comprehensive Analysis Capabilities Fuel Growing Adoption of In-House eDiscovery
Understanding the technology that is supposed to deliver on an in-place eDiscovery as well as how it improves the overall efficiency of this process and a company's ability to meet their needs at all levels of the EDRM (Electronic Discovery Reference Model) is essential. To deliver on this Tom Gelbmann, the managing director of Gelbmann and Associates, advises in a recent webinar, "The technology has to deliver analysis at every stage, not just the final stage."
If you are approaching analysis as a specific step, and not a key extension of every step in the process then a company is going to fall short in its efficiency in everything from data analysis to reducing its chances of spoliation. This will have a cumulative impact on the cost, effectiveness and efficiency of your in-house eDiscovery procees. George Socha, President of Socha Consulting, also pointed out in that same webinar, "Companies should consider how best to 'get their electronic house in order' by understanding where electronic information resides on the network."
This intimate understanding of information is critical to properly identifying, preserving and presenting ESI (electronically stored information) necessary to answering an eDiscovery mandate. It is only when information stored on the network is properly understood that it is possible to be consistent in your management of eDiscovery results and therefore reduce your risk from lawsuits and manage your costs.
Do you know and understand your content before beginning your eDiscovery project? Creating and maintaining a data map is essentially cataloging a company's records. Data mapping as it pertains to in-place eDiscovery is that no data is moved, on a map is created. This intimate understanding of your company's data gives a good idea of what your next step will be.\
Data shouldn't have to move for analysis. In-place eDiscovery is based on the assumption that it is much more efficient to analyze and review ESI at its source. Moving data for analysis and review can complicate decision making on relevance and importance, and cause over-collection of data. This type of targeted collection allows a much more focused and cost effective approach to ESI analysis.
Eliminate redundant data copies. When ESI is redundant many factors come into play, such as storage is increased, bandwidth is increased, and unnecessary copying. When multiple copies of a document are present there are increased risks of spoliation.
Truly understanding your company's information will provide a much clearer picture in how successfully you can leverage an in-place eDiscovery and use technology to decrease yours costs. Products such as Kazeon's Information Server are specifically designed for in-house eDiscovery to help your company address the areas listed above, as well as decrease the time needed to retrieve only information relevant to the eDiscovery request forward for litigation purposes. Decreasing the time it takes to identify, preserve and present information dramatically increases your ability to make an accurate early case assessment as well as allows analysis to occur at every critical level of the process.
When determining your company's eDiscovery direction, deploying an in-place eDiscovery strategy can provide a robust analysis process that can give you a consistent approach to litigation. In-place analysis starts with having a solid understanding of a company's business information so a company understands how much control it has over its unstructured ESI and how efficient and effective its in-house eDiscovery solution would be. With this information in hand, companies can more confidently deploy solutions such as the Kazeon Information Server for its in-house eDiscovery processes with the confidence that it can lower its costs, risks and responsibilities of eDiscovery.
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